David Ball Agencies, along with all UK estate agents, is regulated under HMRC's Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017, as amended. We are legally required to carry out client due diligence checks before we can proceed with any work on your behalf.
These requirements apply to all clients involved in a property transaction, including but not limited to:
We must obtain, verify and retain proof of identity and proof of address for all relevant individuals. In addition, where applicable, we are required to identify and verify beneficial owners, being any individual who ultimately owns or controls 25% or more of an entity or otherwise exercises control.
In line with increased regulatory scrutiny, we are also required, in appropriate circumstances, to obtain information and evidence relating to the source of funds and, where relevant, source of wealth.
This includes (but is not limited to):
Failure to provide satisfactory information or documentation may prevent us from proceeding and, in some cases, may require us to submit a report to the relevant authorities.
We use the ultra‑secure Thirdfort platform (https://www.thirdfort.com/) to complete our anti‑money laundering checks. You will receive a secure link via text message to a mobile device. The app is simple to use and requires:
In certain circumstances, and subject to regulatory guidance, we may be able to verify documents in person by viewing the originals and taking certified copies.
Depending on individual circumstances, we may need to request additional or alternative documentation to meet our legal obligations.
Without satisfactory completion of these checks, we are legally unable to act on your behalf.
To cover the cost of conducting mandatory anti‑money laundering, identity verification and source of funds checks, David Ball Agencies charges an AML compliance fee of £50 plus VAT per client.
This fee applies per individual or entity requiring verification, including (where applicable):
The fee reflects the cost of third‑party verification, compliance administration and regulatory record‑keeping. It is payable regardless of whether a transaction proceeds and is non‑refundable once checks have been initiated.
David Ball Agencies require on Document from both list A and list B.
LIST A - IDENTITY DOCUMENT
If you do not have any of the above we require:
LIST B - PROOF OF ADDRESS
UK/EU/EEA Drivers Licence (if UK Drivers Licence not used as ID)
Must be valid, not expired. Photo only. Full or provisional.
Bank, Building Society or Credit Union Statement
Dated with 3 months. Must include account number and show recent activity. No general
correspondence.
Credit Card Statement
Dated within 3 months. Must include account number and show recent activity. No general
correspondence.
UK, EU, EEA Mortgage statement
Dated within 12 months. Must show account number. No general correspondence.
Utility Bill
Dated within 6 months E.g. Gas, electricity, water. Must show address for service and/or account
number. No general correspondence.
Telephone Bill
Dated within 6 months E.g. Landline or mobile pay monthly (excluding pay as you go). Must show
address for service and/or account number. No general correspondence.
Council Tax
Dated within 12 months. Must show address for service and/or account number. No general
correspondence.
Tenancy Agreement
Dated with 12 months. Must state full name and full property address. Issued by local council,
housing association, solicitor or reputable letting agent.
Benefits Entitlement Letter
Dated within 12 months. Issued by DWP or Jobcentre plus. Must confirm benefit payable at time of
issue. E.g. Pension, disability, single parent, housing etc.
HMRC Tax Notification
Dated with 6 months. Must state national insurance number and tax calculation. No general
correspondence.
Home or Motor Insurance Certificate
Dated within 12 months. Must state insured address or registered address for vehicle and policy
number. No general correspondence.
UK solicitors letter confirming house purchase/land registration
Dated with 3 months. Must state full name of new proprietor and full property address.
NHS Medical Card or letter from GP confirming registration
Dated within 3 months. Must state individual’s date of birth and NHS number. No general
correspondence.
Official confirmation of Electoral Register entry or official poll card
Dated within 12 months. Must state full name and full address. No general correspondence.
Police Registration Certificate
Dated within 12 months. Must state the full residential address of the individual.
Probate
If you are acting as a Representative of an Estate we require the following:
Limited company
If you are acting as a Representative of a UK Company we will also require the following:
Trust
If you are acting as a Representative of a Trust we require the following: